TREASURER

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Responsible to: Finance Committee / Leadership Board

Term of Office: Elected by the congregation for a 3-year term staggered with the Treasurer’s Assistant term.

Responsibilities: With the help of the Treasurer’s Assistant, conduct and manage the financial affairs of the congregation under the direction of the Finance Committee and Leadership Board.

1.Collect, count and deposit all offerings and other receipts.

2.Keep adequate books, showing receipts and disbursements.

3.Keep records of individual contributions as needed and issue receipts to donors where required for tax deductibility.

4.Reconcile bank accounts on a monthly basis.

5.Disburse funds as budgeted or authorized by Leadership Board or committees or individuals with proper authority.

6.Send Pastor’s retirement contribution to MMA quarterly.

7.Send contributions to church wide, conference, and other agencies designated in the budget.

8.Forward special gifts, offerings and honoraria to parties concerned.

9.Transfer funds when available to savings accounts.  Withdraw funds from savings as needed.

10.Communicate offering totals in the bulletin and budget reports in the church newsletter.

11.Perform Payroll duties

a.Ensure proper receipt of I-9 and W-4 forms from new employees.

b.Issue payroll checks.  Withhold payroll tax.  Forward same to IRS and ODR along with employer’s portion of FICA tax.

c.Prepare and file timely quarterly and annual payroll reports with IRS and ODR.

12.File required form with Department of Justice for new employees.

13.Pay property insurance premiums on a timely basis in consultation with the Facilities Committee.  Also pay liability insurance premiums in consultation with the Church Chair.

14.Keep records showing receipt and disbursement of grant funds received and spent in connection with the Community Center outreach.

15.Send student grants to Mennonite Colleges on a timely basis for students attending these colleges as specified SMC’s Educational Grant Program.  The Youth Pastor or the Youth Committee should give the treasurer the list of those attending and the times for sending grant money to the colleges.

16.Treasurer is a member of Finance Committee and Leadership Board and prepares monthly treasurer's reports and presents same to Leadership Board.

Annual Responsibilities

1.Prepare W-2’s and issue same to all employees on timely basis.  File W-2’s with SSA as required.

2.Issue 1099’s to contractors where required and file with IRS as required.

3.File required Worker’s Compensation reports and pay W.C. premiums.

4.Distribute budget request forms to various authorized individuals / committees.

5.Submit a proposed budget to Finance Committee and Leadership Board.

6.Present a treasurer’s report and the proposed budget at annual business meeting.

7.Prepare books for examination at the end of fiscal year.

8.Pay corporation fee to Oregon Corporation Division

7/2006